The Role of President
As your club's chief executive offer, the president is responsible for overall club management. The president does not actually complete the monthly reports, process the dues, or organize the projects. However, it is under the president's leadership that others are enabled to do the tasks assigned. Ultimately, the president is responsible for all club activity.
One way to ensure a successful year as president is to clearly define expectations of the club, to outline the goals of the club, and to specify the tasks to accomplish. The tasks the president delegates to members must be appropriate for the club member's interest and skill level. The president's enthusiasm for club activities sets the tone for the club; if the president is excited about what is being done, the club members will be motivated to achieve the club's goals. Duties and Responsibilities:
Guide the board of officers in setting goals for the club. Goals are critical in keeping a board and club focused and passionate about what they are doing. On page 20 of the officer guide, there is a description of how individuals and the board are to set realistic and worthwhile goals.
- Communicate the goals to the members.
- Maintain the club's focus on the priorities specified in the goals.
- Identify a club committee structure to best achieve the goals.
- Recognize task requirements, member strengths and interests, and appoint chairs to committees that match those skills and interests.
- Recognize member accomplishments.
- Publicly recognize achievements both at club meetings and at other campus events.
- Educate yourself about the documents that govern CKI. You should be familiar with the club, district, and International bylaws.
- Educate members about the opportunities available to them through their involvement with the Kiwanis family.
- Preside at all club and board meetings. It is important to be prepared for all types of meetings that you will be running. In the literature section on the International Website, there is an extensive description of how to plan and prepare club and board meetings.
- Plan the agendas for club and board meetings in advance.
- Attend committee meetings and Kiwanis club meetings as often as possible.
- Represent the club and its views at all district, division, and International events.
- Participate in club service projects, inter-clubs, and social activities.
- Evaluate club progress toward established goals.
- Communicate club progress to the Kiwanis club and to the district through newsletters or regular correspondence.
- Monitor the activities of all officers and committee chairs.
- Provide guidance to assist officers and committee chairs in accomplishing their responsibilities.
- Motivate club members to participate in club activities.
- Establish a climate of enthusiasm, openness, and concern. The best way to get your club excited about CKI and service is to show your enthusiasm and dedication toward them.
- Train committee chair and officers to fulfill their duties. It is not the job of the president to make the bulletins, fill out the reports, or give updates on the budget, but you have to show each officer what to do and how to do it.
- Recruit and retain members. On page 19 of the officer guide, read about how to go about recruiting and retaining members.
- Ensure that all members are active and involved.
- Conduct an aggressive, year-long membership campaign with weekly and monthly goals to be achieved.
- Submit reports to the district and International Office upon request. While you many delegate this task to another officer, it is your job to monitor whether the reports are completed and sent out.
- Coordinate officer elections. To sensor that elections run smoothly, Roberts Rules of Order should be followed. These rules can be found on the International Website in the literature section.
- Ensure a smooth transition for incoming officers by keeping files and reports in order.
- Assist in training incoming officers. It is part of your responsibility that the newly elected officers for the upcoming year are trained (either by the club and/or the district) and ready to run the club. CKI offers the club leadership guide, which is an excellent resource and guide as new club officers are trained for their new offices.
- Create an agenda for each club meeting.
- Conduct club meeting.
- Follow-up with officers to verify progress.
- Communicate club activities to officers and club members.
- Personally contact delinquent members. While e-mail is great for quick communication, a phone call or personal letter can make a much greater impact on a member.
- Consult with the faculty advisor and Kiwanis advisor to discuss club activities.
- Attend Kiwanis club meeting.
Create agendas for two board meetings.
- Conduct board meetings.
- Distribute information, such as magazines and newsletters, received from the International Office and district officers.
- Ensure that all monthly reports are submitted accurately and on time.
- Follow up with treasurer to ensure that new member dues have been submitted.
Pursue a net increase in membership.
- Obtain information and assistance from immediate past president, faculty advisor, and Kiwanis advisor.
- Review all literature and resources available from the district and CKI. CKI offers resources, both online and at the International Office. While it is not necessary to go through them all at the beginning of your term, it is important to know what is available for future reference.
- Establish active CKI/Kiwanis relations.
- Appoint committee chairs and special positions.
- Conduct officer elections.
- Report club activities to Circle K Magazine via the International Website or by e-mail at: email@example.com.
- Submit award forms for district and International contests.
- Ensure that delegates attend district and International conventions.
Each and every person joined CKI for specific reasons. Understanding the reasons of members and officers will enable you to encourage their enthusiasm in club activities. If you are able to identify what motivates and inspires members to serve, it will enable you to find the right people to do the work.
- Delegation can be one of the most difficult things to accomplish as a president. To have strong and successful club though, you have to learn how to delegate and share the workload. Here is how to properly delegate work:
Identify the task to be accomplished and its expected outcome.
- Identify the skills and personal characteristics necessary to accomplish the task (i.e., public speaking, written communication).
- Outline the facets of the project that will be rewarding personally to the member.
- List the individuals with the skills necessary to accomplish the task.
- Match the project to a qualified and interested individual.
- Select the individual to whom you will delegate the project.
- Specify the rewards. You should be very clear and specific with the task requirements and rewards, but you should give the individual assigned the project the liberty to choose the means to achieve the intended outcome.
- Provide adequate and ongoing feedback. As you monitor progress, provide encouragement and additional guidance if necessary.